our 2023-2024 Board members

What do officers do?

According to the Tuckahoe PTA Bylaws officers are responsible for the following:

President

• Preside at all meetings of the association;
• Perform such other duties as may be prescribed in these bylaws or assigned by the association;
• Be a member ex officio of all committees except the nominating committee;
• Submit local unit officers’ form and verification of the local unit’s employer identification number (EIN) to the state office immediately upon the election of officers and no later than June 15 annually;
• Coordinate the work of the officers and committees of the association in order that the purposes may be promoted

Vice President

• Act as aide to the president;
• In their designated order, perform the duties of the president in the absence or inability of that officer to act.
• Perform other delegated duties as assigned.
• Perform secondary review of monthly cash validation.

Secretary

• Record the minutes of all meetings of the association;
• Keep the official copy of the local unit’s bylaws in his/her files;
• Maintain a membership list as required by the Virginia PTA;
• Perform other delegated duties as assigned.

Treasurer

• Have custody of all the funds of the association;
• Keep a full and accurate account of receipts and expenditures;
• Make disbursements as authorized by the president, executive board, or association in accordance with the budget adopted by the association;
• Remit by December 1 to the Virginia PTA state office, state and National PTA dues for memberships received prior to December 1.  Remit by March 1, dues received after December 1 and remit by June 30, all state and National dues received after March 1.
• Have checks or vouchers signed by two  (2)  officers, preferably the treasurer and the president;
• Present a written financial statement at every meeting of the association and at other times when requested by the executive board;
• Prepare an annual financial report at the close of the fiscal year;
• Have the accounts examined according to the auditing procedures outlined in Article VI;
• Submit a copy of the 990 or 990EZ report shall also be forwarded to the state office within fifteen (15) days of filing;
• Submit a copy of the fiscal year-end audit to the state office within thirty (30) days following the adoption of the audit by the membership;
• Perform other duties as assigned.